in projects and folders
The Virtual DataRoom allows one
easy logical organization of documentation with a structure
hierarchical tree with a first level of projects, and inside the folders and
Documents in the style of the Windows folders, unrestricted depth
of Single Sign On (SSO)
The SSO system saves the
effort of maintaining a duplication of users in your company and of the
DataRoom, which users in your domain will be recognized and updated
automatically by the SSO, without having to fill out a form login.
This means that no
users of your company, you need to create/modify/delete in the DataRoom
nor manage their passwords, therefore a profit
considerable in the security and maintenance of your application.
global integrated with Content SORT users
Users can be
managed permissions, user and personal role within the
application. You can create both external users and internal to your company in
the global scope of the DataRoom, or directly within the scope of the documentation
accessible by each user. For reasons of security, the information of
Internal users personal is modifiable only by a
In the same way as the
users of the DataRoom application can be the users themselves of their
company, Configuring Roles and by allocation groups will be providing you
access to own Content-SORT content management.
standard of the roles of users is:
People usually grouped
by the Department to which they belong, as well as the privileges or
Accessibility documentation. Data Room allows you to make any
logical grouping of users to grant permissions and accesses. These
groupings are called security groups, and then your permissions are
managed as differentiated according to each project.
documentation updates (historical) for
Each update of a
document generates a new version in its history. The current version of the
document is known by all users, and historical versions are
accessible to those users with rights.
In addition to the characteristics
own document (path, name, language, etc) the Room Data allows to classify them
by tags, without having to have microcontroller types of classification. ES
a very open and functional method of cataloging.
distribution and download
When needed to download
a series of documents, it is cumbersome to go one by one and make the download
Manual. In the Virtual Room Data, since any list you can select a
set of documents and download them as Zip or send them by e-mail.
documentation search tools
Any feature and fillings
documents you can use to filter their searches. The Data Room has
at all times a free search engine on any coincidence with the
Word (s) key (s) you wish to search.
And it also has a search engine
Advanced that you can use in combination with the free, to refine search the
The management of permissions is often
always be the most critical of any documentation Manager point to be
closely related to security and access to documents.
Permissions start with the
definition of the Roles of users, which make up the set of actions
possible on the accessible documentation.
With security groups,
It brings together a group of users who have similar documentation access.
Security groups are
They then used to assign block permits for projects, folders and
Documents. Although you can also assign individual permissions to
Version of the downloaded document, download original...
The Data Room is ready
to send alerts by e-mail to any event that occurs inside of it, in the documentation or in the users.
The alert most commonly
used are changing the role of a user, and when the version changes
News publication systems incorporating the system of subscription by
RSS, Data Room allows to subscribe to any project or folder to be
abreast of developments in their documents and choosing the user the
frequency (daily, weekly or monthly) subscription
personalized and friendly entry for each user... with the last
Any user who enters
the virtual Room Data, immediately presented the tree visually differentiating the
folders where there have been changes since the previous meeting, or there are
documents that have not been never opened by the user of the session.
Through virtual folders
representing the dates of creation of the documents, the user with a
single click access to those documents within a project.
You can send a directory on a PC, with its subdirectories and files, the structure of the Data Room.
automatic documentation distributable formats
For Microsoft Office © documents not
you need to generate a version in PDF format for later distribution, the
Data Room Virtual automatically converts Office documents to PDF format.
The PDF converter allows you to include watermarks in documents to preserve the confidentiality of the information.
And all the power of the engine of
: multi-language, newsletters, CRM, integration with ERP, WorkFlow, etc.